Co-Options 2023

21/08/2023 - 4/09/2023 8am - 5pm

UMSU International
Brought to you by the SSAF

 

Hi everyone! UMSU International is happy to announce that the 2023 Co-Option is happening now!

 

What is the Co-Option?

 

Co-Option is one way for students to join the UMSU International family as a member of the committee. Applicants will be interviewed and selected by the current committee, who will evaluate each applicant based on the relevant skills and experiences that they have. So, it is highly recommended for you to apply for a position you feel you can excel in! 

 

What positions are open? 

 

  • Education Co-Opted Officer(s)
  • Welfare Co-Opted Officer(s)
  • Cultural & Social Co-Opted Officer(s)
  • Media & Marketing Co-Opted Officer(s)
  • Graduate Co-Opted Officer(s)
  • Partnership & Sponsorship Co-Opted Officer(s)
  • Human Resources Co-Opted Officer(s)

 

Role Description for Co-Opted Officer

 

Education Department

The UMSU International Co-Opted Education Officers shall: 

  1. Be members of the UMSU International Education sub-committee;  

  2. Assist the UMSU International Vice-President (Education and Welfare) and UMSU International Education Director on issues and activities related to the education and rights of Members;

  3. Assist in handling all general affairs of UMSU International; 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee; and 

  5. Represent UMSU International in all places as advised by the UMSU International President and/or UMSU International Executive Committee.

*Recommended Skills:

  1. Be responsive in discussions

  2. Able to allocate 4 to 6 hours a week for UMSU International-related tasks

  3. Confident in speaking to a public audience and has good communication skills

  4. Responsible for allocated tasks

  5. Willing to learn and receive constructive feedback

  6. Preferably has experience in event planning and budgeting

 

Welfare Department

UMSU International Co-Opted Welfare Officers shall: 

  1. Be members of the UMSU International Welfare sub-committee; 

  2. Assist the UMSU International Vice-President (Education and Welfare) and UMSU International Welfare Director on issues and activities related to the welfare, wellbeing, and rights of Members; 

  3. Assist in handling all general affairs of UMSU International; 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee; and 

  5. Represent UMSU International in all places as advised by the UMSU International President and/or UMSU International Executive Committee.

*Recommended Skills:

  1. Applicants must show emotional intelligence/maturity, a sense of understanding, compassion, and empathy

  2. Be comforting, open-minded, kind, optimistic, and respectful

  3. Some experience in project management/event planning and/or communications.

  4. Able to commit 6-8 hours weekly and be flexible/proactive with their time

  5. Show signs of passion and intrinsic motivation (not just looking to boost their resume)

  6. Fast response time and ability to work well under pressure

  7. Be able to deal with sensitive topics

  8. Taking initiative and being conscientious about work, has a vision/goal they are working towards

  9. Candidates must have a good understanding of the demographic of international students at UniMelb

  10. Willingness to learn!

 

 

Cultural & Social Department

The UMSU International Cultural and Social Officers shall: 

  1. Be members of the UMSU International Cultural and Social subcommittee; 

  2. Assist the UMSU International Vice-President (Cultural and Social) and UMSU International Cultural and Social Director on issues and activities related to the cultural and social well-being of Members in the University; 

  3. Assist in handling all general affairs of UMSU International; and 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee.

*Recommended Skills:

  1. The applicant is able to commit 10-12 hours per week and be able to work during school breaks/weeks leading to the start of the new semester

  2. The applicant is able to deal with different situations in a professional manner 

  3. The applicant can complete tasks in a timely and effective manner

  4. The applicant needs to be friendly, outgoing, and respectful towards their peers

  5. Having previous experience in event planning is preferred

  6. Be open-minded and responsive towards opinions and criticisms from their peers

  7. Being adaptable and prepared for unexpected situations

  8. Highly organised individual with good time management and good communication skills

  9. Confidence and self-assurance to perform well under high pressure, and be able to take a leadership role to make proactive decisions at any time

  10. Being able to multi-task because there are times when we need to get done with some admin work, and sometimes on field work in a short time frame

  11. Having interest in food management

 

Media & Marketing Department

The UMSU International Media and Marketing Officer shall:

  1. Be members of the UMSU International Media and Marketing subcommittee; 

  2. Assist the UMSU International Vice-President (Media and Marketing) and UMSU International Media and Marketing Director on issues and activities related to publicity of UMSU International; 

  3. Assist in handling all general affairs of UMSU International; and 

  4. Take up special assignments when so entrusted by the UMSU UMSU International Regulations Ratified by Student Council 7th March 2017 Amendments passed on UMSU Intl EGM 14 April 2022 14 International Central Committee.

*Recommended Skills:

  1. Dedicated Graphic Designer will prepare a portfolio for us to look at.

  2. Proficient in designing and editing (i.e. Adobe Photoshop, Illustrator, etc.)

  3. Flexible time schedule to complete DIY tasks (creating designs for events)

  4. Good communication skills

  5. Preference: they have Adobe Creative Cloud or editing softwares (i.e. photoshop, illustrator, procreate) 

 

Graduate Department

The UMSU International Graduate Officer shall:

  1. Be members of the UMSU International Graduate sub-committee; 

  2. Assist the UMSU International Graduate director and UMSU International Secretary on issues and activities related to the education, welfare, social status and rights of Graduate Student Members; 

  3. Assist in handling all general affairs of UMSU International; 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee; and 

  5. Represent UMSU International in all places as advised by the UMSU International President and/or UMSU International Executive Committee; 

  6. Shall be a Graduate Student.

*Recommended Skills:

  1. Motivated to identify concerns of graduate students.

  2. Have time management skills (i.e. clear weekly schedule)

  3. Be proactive in communication

  4. Be calm and patient when facing difficulties

 

Partnership & Sponsorship Department

The UMSU International Partnership and Sponsorship Officers shall: 

  1. Be members of the UMSU International Partnership and Sponsorship sub-committee; 

  2. Assist the UMSU International Partnership and Sponsorship Director in issues and activities related to liaison with both internal and external organisations relative to the University; 

  3. Assist in handling all general affairs of UMSU International; and 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee.

*Recommended Skills:

  1. Be fluent in English

  2. Commit a minimum of 5 hours per week

  3. Able to attend and contribute to meetings

  4. Ability to maintain expectations working in a team setting

  5. Good time management skills

  6. Proactive and takes initiative in discussions

  7. Past experience(s) in a similar role or work experience is preferable but not required

 

Human Resources Department 

The UMSU International Human Resource Officers shall: 

  1. Be members of the UMSU International Human Resources subcommittee; 

  2. Assist the UMSU International Human Resources Director in affairs related to the International Student Ambassador (ISA) Program, and improving or maintaining relationships between members of UMSU International Central Committee; 

  3. Assist in handling all general affairs of UMSU International; and 

  4. Take up special assignments when so entrusted by the UMSU International Central Committee.

*Recommended Skills:

  1. Fluent in English

  2. Possess a certain level of knowledge in UMSU International’s ISA program and the organisation’s value.

  3. Approachable, bubbly and positive personality with the passion to talk to new people

  4. Have great time management skills and agree to commit a minimum of 8 hours per week

  5. Less commitment outside UMSU International is preferred

  6. Able to make decisions without bias and treat everyone fairly

  7. Motivated and open-minded on receiving and executing new tasks

  8. Willing to enhance the relationship between committee members and ISAs

 

*Recommended Skills are not compulsory, however, could be helpful for a smooth transition and sustainability for the role. 

 

Application Link

 

Applications are open from Monday, Aug 21 (8AM) until Monday, Sept 4 (5PM), so please take note of these dates!

 

Click here to apply (form will be opened on the Monday the 21st!). 

 

Any questions?

 

Please contact UMSU International’s General Secretary, Yhi Zhen Lim (Ethan), at secretary.umsuintl@union.unimelb.edu.au to help answer your questions.

 

Good luck to all applicants, we hope to see you all soon!!